IT IS THE RENTER’S RESPONSIBILITY TO READ THE TERMS AND CONDITIONS THOROUGHLY PRIOR RENTING WITH VPR. THE RENTER AGREES TO THESE TERMS, BY TAKING POSSESSION OF ANY ITEM OF EQUIPMENT.

Definition. THE RENTER is defined as an individual who pays a fee to hire equipment from Vancouver Projector Rentals (referred to as VPR for the rest of the document). By renting with VPR, THE RENTER accepts the following terms and conditions made between VPR and THE RENTER.

Cost. By renting with VPR, THE RENTER agrees to pay for the hired equipment.

Responsibility. THE RENTER accepts complete responsibility for all the users of the equipment during the time the equipment is being hired by THE RENTER.

Equipment Care. THE RENTER will exercise care over the hired equipment so as to prevent any loss and or damage to the equipment.

Non-functional Equipment. It is THE RENTER’S responsibility to inspect the condition of the equipment upon receiving the equipment. If the equipment appears to be non-functional THE RENTER is to contact VPR immediately. VPR will try to provide a replacement, but this may not be possible. If a replacement is not possible, please notify VPR in written form, specifying the time of use and issues with the equipment, to qualify for any consideration of refund or partial refund.

Equipment Delivery and / or Pickup. THE RENTER is responsible for providing detailed information to ensure equipment delivery and / or pickup. If THE RENTER fails to do so, THE RENTER is to pay for any delivery / pickup and / or failed delivery / pickup attempt. Any hired equipment not picked up, or accepted during delivery attempt – will be charged to THE RENTER in full unless given cancellation notice within 24 hours.

Late Fees. THE RENTER will return all hired equipment by the due date. THE RENTER will be subjected to late fees unless prior notification no later than 6 hours before due time. VPR may waive the late fees if THE RENTER provides a valid reason. VPR preserves the right to give final judgments on “valid reasons.” If THE RENTER fails to notify VPR beforehand, every late day is calculated as a full-day rental price.

Cancellation for rentals without technician services. Cancellation before 2 business days before the commencement of the rental period is subject to a 20% charge of the original transaction amount to cover transaction fees. Cancellation within 1 business day before the commencement of the rental period without valid reasons is subject to a 50% charge of the original transaction. Cancellation on the day of commencement of the rental period without valid reasons is subject to a full charge. The cancellation will be charged in full once the courier has departed for the rental site. VPR may waive the cancellation fees if THE RENTER provides a valid reason. VPR preserves the right to give a final judgment on “valid reasons”.

Cancellation for rentals with technician services included. Cancellation before 7 business days before the commencement of the rental period is subject to a 20% charge of the original transaction amount to cover transaction fees. Cancellation within four business days before the commencement of the rental period without valid reasons is subject to a 50% charge of the original transaction. Cancellation within three business days before the commencement of the rental period without valid reasons is subject to a full charge. The cancellation will be charged in full once the courier has departed for the rental site. VPR may waive the cancellation fees if THE RENTER provides a valid reason. VPR preserves the right to give a final judgment on “valid reasons”.

Assignment, etc. The hired equipment may not be assigned, transferred, pledged, sublet or lent by THE RENTER to anyone without prior written consent of VPR.

Equipment Condition. Upon return THE RENTER shall return the hired equipment and all accessories (including, but not limited to, power cables, adapters, cables, presentation clicker, extension cords, etc.). VPR will test the returned equipment to ensure that it is in the same condition as at the time of delivery thereof to THE RENTER. Ordinary wear and tear resulting from the proper use thereof alone excepted.

Equipment Loss, Theft or Damage. THE RENTER will notify VPR immediately in the event of any equipment loss, theft or damage or if THE RENTER is not able to return the hired equipment due to any reason.

THE RENTER accepts complete responsibility for any loss, theft and or damage that is caused to the hired equipment due to THE RENTER’s negligence and or improper use of the hired equipment during the rental period.

THE RENTER will notify VPR if there is any loss and or damage to the hired equipment due to negligence and or improper use. Not using the hired equipment, the way VPR and or the manufacturer’s instructions; not using the hired equipment for its intended purpose; allowing the hired equipment out of THE RENTER’s personal control and possession; and or not protecting the hired equipment from damage or loss all hereby constitute “improper use”.

Compensation. THE RENTER agrees to pay the cost of replacement or any repairs to the hired equipment up to the retail price of the hired equipment for negligence and or improper use that causes damage, loss or theft to the hired equipment.

Liability. THE RENTER assumes all risk or loss, destruction and liability resulting from the use of the hired equipment and hereby acknowledges that VPR will not be held liable for any injury, loss or damage, direct or consequential, that may arise out of the use or the improper use of the hired equipment regardless if used singularly or in connection with any other equipment.

VPR’s Expenses. THE RENTER shall pay VPR all costs and expenses, including attorney’s fees, incurred by VPR in exercising any of its rights or remedies hereunder or enforcing any of the terms, conditions, or provisions hereof.

Courier Services. THE RENTER is responsible to be at the delivery and pickup location for the courier to drop off/pickup the equipment throughout the duration of your courier window. If the renter has selected the 8-hour window, the renter is responsible to be at that location from 9:00 am to 5:00 pm. If the renter cannot be at the location during the entire window, please email VPR with explicit instructions on where and how the delivery/pickup will be done. If there is a different person accepting the equipment please provide us with that information as well along with their phone number so the courier can contact them. If the courier does show up during the agreed upon and paid window and no one is at the location, the courier will call the contact. If no one answers, they will leave and your delivery services will be voided until the renter gets into contact with a VPR representative.